Administrative Coordinator III - Careers at Allen Institute (2024)

Administrative Coordinator III – Global Partnerships & Philanthropy

The mission of the Allen Institute is to unlock the complexities of bioscience and advance our knowledge to improve human health. Using an open science, multi-scale, team-oriented approach, the Allen Institute focuses on accelerating foundational research, developing standards and models, and cultivating new ideas to make a broad, transformational impact on science.

The mission of the Allen Institute Administration team is to provide support and structure to the scientific divisions. Coinciding with the team science approach, administration helps facilitate team learning and the overall mission of the institute.

The Administrative Coordinator will report and provide support to the Associate Director, Philanthropy & Events, by coordinating schedules and activities, supporting administrative needs, and serving as a key point of contact for the Institute. The Administrative Coordinator will also support the implementation, management, and evaluation of projects, programs, and events within the Global Partnership & Philanthropy portfolio.

This individual requires exceptional communication skills with senior level professionals both internally and externally. This individual is an essential member of the team and is expected to work independently and proactively, contributing collaboratively within a complex organization.

This role will involve working with a broad set of stakeholders including leaders and team members across all Allen Institute business units, both scientific and administrative. The ability to anticipate needs and contribute wherever needed is critical.

The Allen Institute believes that team science significantly benefits from the participation of diverse voices, experiences, and backgrounds. High-quality science can only be produced when it includes different perspectives. We are committed to increasing diversity across every team and encourage people from all backgrounds to apply for this role.

Essential Functions

  • Schedule and manage internal and external meetings, as well as videoconferences and teleconferences, including coordination of all event logistics and details such as itineraries, meeting materials, facilities set-ups, catering, and travel arrangements
  • Manage and maintain complex calendars in a dynamic environment, requiring frequent reprioritization and shifting of appointments and coordinating day-to-day activities to ensure effective management of schedule
  • Keep relevant team members apprised of calendar, action items, agenda preparation and coordination
  • Create, maintain, and disseminate program and project deliverables, timelines, data requirements, evaluation measures, and other program-related matters using best practices and tools
  • Submit, track and coordinate follow-ups for the following tasks within various internal systems:
    • Contract agreements
    • Purchase orders, expenses, and invoices
    • Travel arrangements and expenses
  • Create and maintain presentations, spreadsheets, and administrative standard procedures
  • Support, organize and maintain filing system, databases, intranet site and shared network space
  • Provide ongoing operational and administrative support for GPP projects and programs
  • Work as a positive and collaborative team member representing GPP with other administrative assistants across science units and central administration
  • Support the GPP team during special events and occasionally outside of standard working hours, including travel, as needed
  • Other related duties and special projects, as assigned

Note: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This description reflects management’s assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned.

Required Education and Experience

  • High School Diploma or equivalent
  • 1 year of administrative support experience

Preferred Education and Experience

  • 2–4 years of administrative support experience at an intermediate level or higher
  • 2+ years of experience supporting senior/executive leaders
  • Proficient with MS Office applications, including Outlook, Word, Excel and PowerPoint. Must be able to create functional Excel/Smartsheet spreadsheets
  • Ability to create complex slide decks with embedded charts in PowerPoint a plus
  • Must be able to work independently and exercise good judgment to handle a variety of situations
  • Strong communication skills and attention to detail
  • Demonstrated ability to maintain confidentiality
  • Basic business writing skills and the ability to draft written communications
  • Experience managing virtual meetings
  • Ability to learn new technologies
  • Excellent interpersonal and time management skills
  • Demonstrated ability to improve processes
  • Experience coordinating/managing projects
  • Prior experience in a research or health sciences environment
  • Able to act in accordance with Allen Institute values as outlined in the Code of Conduct

Physical Demands

  • Sitting, standing and/or walking for up to 8 hours per day
  • Fine motor movements in fingers/hands to operate computers and other office equipment

Position Type/Expected Hours of Work

  • Occasional evening and weekend hours as needed
  • This role is currently working onsite and is expected to work onsite for the majority of working hours. The primary work location for this role is 615 Westlake Ave N., with the flexibility to work remotely on a limited basis.

Travel

  • Occasional regional and national travel as needed

Additional Comments

  • *Please note, this opportunity does not sponsor work visas*
  • **Please note, this opportunity does not offer relocation assistance**

Annualized Salary Range

$55,100 - $73,450*

* Final salary depends on the required education for the role, experience, level of skills relevant to the role, and work location, where applicable.

Benefits

Employees (and their families) are eligible to enroll in benefits per eligibility rules outlined in the Allen Institute’s Benefits Guide. These benefits include medical, dental, vision, and basic life insurance. Employees are also eligible to enroll in the Allen Institute’s 401k plan. Paid time off is also available as outlined in the Allen Institutes Benefits Guide. Details on the Allen Institute’s benefits offering are located at the following link to the Benefits Guide: https://alleninstitute.org/careers/benefits.

It is the policy of the Allen Institute to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, the Allen Institute will provide reasonable accommodations for qualified individuals with disabilities

Administrative Coordinator III - Careers at Allen Institute (2024)

FAQs

How much does Allen Institute pay postdoc? ›

The average salary for a Postdoctoral Fellow Systems Neuroscience is $168,911 per year (estimate) in United States, which is 63% higher than the average Allen Institute salary of $103,302 per year (estimate) for this job.

How many people work at the Allen Institute? ›

The Allen Institute houses some impressive statistics behind its glassy façade: more than 2.7 million high-resolution brain and cell science images and nearly 1,400 hours of movies of brain cell activity shared with the global scientific community. Nearly 500 employees from 34 different fields of science.

What is a good postdoc salary in USA? ›

How Much Do Postdoc Jobs Pay per Year? $49,000 is the 25th percentile. Salaries below this are outliers. $66,500 is the 75th percentile.

Do you negotiate postdoc salary? ›

Many people successfully negotiate for higher pay for a postdoctoral position, so we encourage you to have conversations with institutions to make sure you are compensated adequately and fairly. To learn more about how to approach the negotiation process, refer to the Negotiating Guide.

What is the Allen Institute famous for? ›

Founded in 2003 by Paul G. Allen, the Allen Institute has expanded from its initial pursuit of understanding the brain to encompass an investigation of the inner workings of cells, an exploration of the human immune system, and the funding of transformative scientific ideas around the world.

Who is the CEO of Allen Institute? ›

Allen Career Institute Private Limited, India's pioneering education company, has announced the appointment of Nitin Kukreja as its new Chief Executive Officer. Nitin is mandated to build a world-class education company of the future and bridge the wide education deficit in India.

Who funds the Allen Institute? ›

Launched in 2003 with a seed contribution from founder and philanthropist Paul G. Allen, the Allen Institute is supported by a diversity of government, foundation and private funds to enable its projects.

What is the highest paid postdoc position? ›

Highest paying cities near India for Post-doctoral Fellows
  • Mumbai, Maharashtra. ₹74,929 per month. 8 salaries reported.
  • New Delhi, Delhi. ₹68,525 per month. 10 salaries reported.
  • Chennai, Tamil Nadu. ₹62,035 per month. 5 salaries reported.
  • Bengaluru, Karnataka. ₹60,211 per month. ...
  • Kanpur, Uttar Pradesh. ₹57,303 per month.

How much does Allen University pay? ›

Average Allen University hourly pay ranges from approximately $11.11 per hour for Groundskeeper to $25.00 per hour for Adjunct Instructor.

How much does Allen Brain Institute pay? ›

The average ALLEN INSTITUTE salary ranges from approximately $49,007 per year for Laboratory Technician to $210,860 per year for Director.

How much does a postdoc at Harvard earn? ›

Total salary range for Harvard University Postdoctoral Fellow in Boston, MA. The estimated total pay range for a Postdoctoral Fellow at Harvard University is $58K–$69K per year, which includes base salary and additional pay. The average Postdoctoral Fellow base salary at Harvard University is $63K per year.

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